Exporting Survey Data

Export your survey results for offline analysis, sharing, or archiving.

Accessing Export

Go to your survey’s Analyze tab
Click Export in the top right

Export Formats

Excel (.xlsx)

Best for data analysis in spreadsheets.

All responses in rows
Questions as columns
Formatted for easy filtering
Multiple sheets available

CSV (.csv)

Universal format for data import.

Raw data format
Compatible with any software
Smallest file size
UTF-8 encoded

PDF

Formatted report for sharing.

Summary statistics
Charts and visualizations
Professional formatting
Print-ready

SPSS (.sav)

For statistical analysis software.

Variable labels included
Value labels preserved
Ready for statistical analysis

Export Options

Data Selection

Choose what to include:

All responses - Complete dataset
Filtered responses - Based on current filters
Selected responses - Manually chosen

Column Options

Question text vs. question numbers
Choice text vs. choice values
Include/exclude metadata
Custom field inclusion

Response Options

Include incomplete responses
Include test responses
Date range selection

Individual Response Export

Export specific respondent data:

Go to Individual Responses
Select responses to export
Click Export Selected
Choose format

Scheduled Exports

Automate regular data exports.

Setting Up

Go to Settings > Scheduled Exports
Click Create Schedule
Configure options:
- Frequency (daily, weekly, monthly)
- Format
- Recipients
Save schedule

Use Cases

Regular reporting
Data backup
Stakeholder updates
Integration with BI tools

Raw Data vs. Summary

Raw Data Export

One row per response
All individual answers
Best for detailed analysis
Largest file size

Summary Export

Aggregated statistics
Percentages and counts
Charts included
Best for presentations

Troubleshooting

Large Exports

For surveys with many responses:

Export in batches
Use date filters
Select specific questions
Choose CSV for speed

Encoding Issues

If special characters appear wrong:

Use UTF-8 encoding
Open with correct encoding in Excel
Check language settings

Missing Data

If data appears incomplete:

Check filter settings
Verify response status inclusion
Review column selections

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